AI-powered candidate screening and evaluation workflow using OpenAI and Airtable
n8n13 modulesv1.0Who is this for? This workflow is ideal for: HR professionals and recruiters who want to automate and enhance the hiring process Organizations seeking AI-driven, consistent, and data-backed candidate evaluations Hiring managers using Airtable as their recruitment database --- What problem is this workflow solving? Screening candidates manually is time-consuming, inconsistent, and difficult to scale. This workflow solves that by: Automating resume intake and AI evaluation Matching candidates
At a glance
AI-powered candidate screening and evaluation workflow using OpenAI and Airtable is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Gmail, Slack, Airtable, Calendly. It's free to download. Follow the 5-step import below to go live in minutes.
- Platform
- n8n
- Connects
- Gmail, Slack, Airtable, Calendly, OpenAI, Google Drive
- Modules
- 13
- Price
- Free
- Version
- v1.0
About this workflow
Who is this for? This workflow is ideal for: HR professionals and recruiters who want to automate and enhance the hiring process Organizations seeking AI-driven, consistent, and data-backed candidate evaluations Hiring managers using Airtable as their recruitment database --- What problem is this workflow solving? Screening candidates manually is time-consuming, inconsistent, and difficult to scale. This workflow solves that by: Automating resume intake and AI evaluation Matching candidates to job postings dynamically Generating standardized suitability reports Notifying HR only when candidates meet the criteria Storing all applications in a structured Airtable database --- What this workflow does This workflow builds an end-to-end AI-powered hiring pipeline using Airtable, OpenAI, and Google Drive. Here's how it works: 1. Accept candidate applications via a public web form, including resume upload (PDF only) 2. Extract text from uploaded resumes for processing 3. Store resumes in Google Drive and generate shareable links 4. Match the application to a job posting stored in Airtable 5. Use AI to evaluate candidates (via OpenAI GPT-4) against job descriptions and requirements 6. Generate suitability results including: Match percentage Screening status: Suitable, Not Suitable, Under Review Detailed notes 7. Combine AI output and files into one data object 8. Create a new candidate record in Airtable with all application data 9. Automatically notify HR via Gmail if a candidate is marked “Suitable” --- Setup 1. View & Copy the Airtable base here: 👉 Candidate Screening – Airtable Base Template 2. Set up Google Drive folder 3. Connect your OpenAI API key for the AI agent model 4. Connect your Gmail account for email notifications 5. Deploy the public-facing form to start receiving applications 6. Test the workflow using a sample job and resume --- How to customize this workflow to your needs Expand file support: Allow DOC or DOCX uploads by adding format conversion nodes Add multi-recipient email alerts: Extend Gmail node for multiple HR recipients Handle “Under Review” differently: Add additional logic to notify or flag these candidates Send rejection emails automatically: Extend the IF branch for “Not Suitable” candidates Schedule interviews: Integrate with Google Calendar or Calendly APIs Add Slack notifications: Send alerts to team channels for real-time updates Contact me for consulting and support: 📧 billychartanto@gmail.com
How to import this n8n workflow
- 1
Download the workflow JSON file after purchase.
- 2
Open n8n → click the menu → Import from File.
- 3
Select the downloaded JSON and import.
- 4
Set up credentials for each node that requires them.
- 5
Click Execute Workflow to test, then activate.
Setup guide
Setup guide included
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- JSON blueprint — instant download
- Setup guide PDF included
- 5 downloads · valid 30 days
- Works with n8n
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