Automate Google Meet notes with GPT-4.1-mini, Notion, Slack & Gmail distribution

An intelligent automation system that turns Google Meet recordings into structured meeting notes — integrating Fireflies.ai, OpenAI GPT-4.1-mini, Notion, Slack, Google Drive, and Gmail via n8n. 🎥 Demo: Watch the Loom walkthrough --- ⚙️ What It Does The Google Meet Notes Generator & Distributor automates the entire post-meeting workflow. Workflow Summary: 1. Fetches Google Meet transcript via Fireflies.ai webhook. 2. Aggregates and summarizes transcript using OpenAI GPT-4.1-mini into: Title Summary Decisions Action Items Risks Questions 3. Stores the transcript as a text file on Google Drive and generates a shareable link. 4. Creates a Notion page with all the meeting details. 5. Posts the summary in #meeting Slack channel. 6. DMs each attendee on Slack with personalized meeting notes. 7. Sends email recap to all attendees via Gmail. Result: No more manual note-taking or scattered updates — everything centralized, formatted, and instantly shareable. --- 💡 Use Cases | Scenario | Description | | --------------------------- | --------------------------------------------------------------------------------------- | | Team Meeting Summaries | Automatically summarize and distribute meeting notes for internal teams. | | Project Management | Keep structured decisions, action items, and risks documented for each project meeting. | | Remote Teams | Notify distributed teams in Slack and via email without extra effort. | | Client Updates | Share polished meeting summaries with clients instantly. | | Knowledge Base / Notion | Archive structured notes in Notion for reference and compliance. | --- 🔧 Setup 1. Accounts and Tools Needed | Tool | Purpose | | -------------------------- | ---------------------------------------------- | | 🤖 Fireflies.ai API | Fetch Google Meet transcripts via webhook | | 🧠 OpenAI API | Summarize and structure transcript into notes | | 📓 Notion API | Create structured meeting pages | | 💬 Slack OAuth/Bot | Post summaries in channel and DM attendees | | 🗂 Google Drive OAuth2 | Store transcripts and generate shareable links | | ✉️ Gmail OAuth2 | Email meeting recaps to attendees | --- 2. Fireflies.ai Setup 1. Get API key from Fireflies.ai. 2. Configure n8n → Credentials → Fireflies API. 3. Ensure webhook triggers are set to send meetingId to n8n. --- 3. OpenAI Setup 1. Generate API key at OpenAI. 2. Add to n8n → Credentials → OpenAI API. 3. Use model GPT-4.1-mini in Agent and Generate Slack Message nodes. --- 4. Notion Setup 1. Create a Notion integration and share your workspace. 2. Add API token in n8n → Credentials → Notion API. 3. Map workspace/page IDs to Notion Page node. --- 5. Slack Setup 1. Create Slack Bot in workspace with chat:write and users:read permissions. 2. Add OAuth token in n8n → Credentials → Slack API. 3. Connect to Send a message #meeting and DMs to Attendees nodes. --- 6. Google Drive Setup 1. Create a folder for transcripts. 2. Enable Google Drive API in Google Cloud Console. 3. Add OAuth2 credentials to n8n → Google Drive. --- 7. Gmail Setup 1. Enable Gmail API in Google Cloud. 2. Add OAuth2 credentials in n8n → Gmail. 3. Connect to Email to Attendees node. --- 8. n8n Workflow Setup 1. Import provided n8n workflow JSON. 2. Configure all credentials: Fireflies, OpenAI, Notion, Slack, Google Drive, Gmail. 3. Activate workflow. 4. Test by sending a meeting ID via webhook. Workflow automatically: Fetch → Summarize → Store → Notion → Slack → DM → Email --- 🧠 Result A fully automated AI pipeline that transforms Google Meet recordings into polished, shareable meeting notes — eliminating manual note-taking and keeping your team informed in real time. --- 📞 Support & Contact If you face any issues during setup or execution, contact: 📧 Email: atharvapj5@gmail.com 🔗 LinkedIn: Atharva Jaiswal