Automated email assistant for suppliers using OpenAI and Google Sheets
Automated Email Assistant for Busy Professionals This assistant is designed for people who don't have time to write and send emails to suppliers. With just one request, it drafts and sends clear, professional messages automatically. How It Works The user makes a request (e.g., “Send an email to my fruit supplier asking for a quote on 1 crate of mangoes.”). Workflow: 1. The AI agent searches for the supplier in a Google Sheets database. 2. It automatically drafts the email using OpenAI (with the
At a glance
Automated email assistant for suppliers using OpenAI and Google Sheets is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Gmail, Google Sheets, OpenAI. It's free to download. Follow the 5-step import below to go live in minutes.
- Platform
- n8n
- Connects
- Gmail, Google Sheets, OpenAI
- Modules
- 9
- Price
- Free
- Version
- v1.0

About this workflow
Automated Email Assistant for Busy Professionals This assistant is designed for people who don't have time to write and send emails to suppliers. With just one request, it drafts and sends clear, professional messages automatically. How It Works The user makes a request (e.g., “Send an email to my fruit supplier asking for a quote on 1 crate of mangoes.”). Workflow: 1. The AI agent searches for the supplier in a Google Sheets database. 2. It automatically drafts the email using OpenAI (with the tone and style you define). 3. It sends the email using your Gmail account connected through n8n. This assistant uses: - Google Sheets to manage your suppliers (name and email). - OpenAI to generate clear, natural messages. - MCP (client-server logic) to handle request processing. - Gmail as the sending channel for automated emails. Setup Instructions 1. Create a Google Sheets document with the supplier name and email, like this: |Supplier name|Email| |-|-| |Proveedor de frutas Alvarez|fruteriaalvarez@alvarez.com| 2. Connect your Google Sheets and Gmail accounts within n8n. 3. Add your OpenAI API key. Test the automation by chatting with the integrated assistant. It will generate and send the email automatically to the indicated supplier. Requirements - OpenAI API key to generate email content. - Gmail account connected via OAuth2. - Google Sheets document with your supplier database. - n8n instance (cloud or self-hosted). Customization Adjust the OpenAI prompt to make the email tone more formal, casual, or technical. Add custom fields to your supplier sheet (location, notes, special conditions). Replace Google Sheets with a real database like Supabase or PostgreSQL for greater scalability.
How to import this n8n workflow
- 1
Download the workflow JSON file after purchase.
- 2
Open n8n → click the menu → Import from File.
- 3
Select the downloaded JSON and import.
- 4
Set up credentials for each node that requires them.
- 5
Click Execute Workflow to test, then activate.
Setup guide
Setup guide included
Purchase to unlock the full step-by-step guide
Related N8n workflows
Add new Podio tasks to a Google Sheets spreadsheet as a new row
Generate SEO-optimized PWA website with Google Gemini and deploy to S3
Upload CSV files to AWS S3 from Google Sheets content
🛠️ Transform JSON to XML for Enhanced AI Prompt Formatting
Filter and delete rows in Google Sheets based on specific criteria
Complete business WhatsApp AI-powered RAG chatbot using OpenAI
Turn YouTube meeting recordings into Notion notes with AI Agent, deAPI & Slack
Automate bank statement and invoice reconciliation with GPT and Google Sheets
Reviews
No reviews yet
Be the first to buy and share your experience.
Leave a review
Sign in to share your experience with this workflow.
Create a free account to purchase workflows.
- JSON blueprint — instant download
- Setup guide PDF included
- 5 downloads · valid 30 days
- Works with n8n
Need help setting this up?
Book a 3-hour live setup session with an Agility consultant.
- Configure live on Google Meet / Zoom
- Free follow-up if workflow has defects
- Platform expert assigned to you