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Automated invoice management with Nextcloud, email and Telegram notifications

n8nn8n8 modulesv1.0
Telegram

This workflow automatically fetches PDF invoices from a Nextcloud folder (/Invoice/Incoming), sends them via email to a fixed recipient (invoice@example.com), sends a Telegram notification, and archives the file to /Invoice/2025/archive. Key Steps: 1. Triggered daily at 8 AM 2. Lists files in /Invoice/Incoming 3. Filters for existing entries 4. Downloads the file 5. Sends the invoice via email 6. Sends a Telegram message with filename 7. Moves the file to archive 📦 Technologies used: - Nextcloud

At a glance

Automated invoice management with Nextcloud, email and Telegram notifications is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Telegram. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
Telegram
Modules
8
Price
Free
Version
v1.0
Automated invoice management with Nextcloud, email and Telegram notifications workflow diagram

About this workflow

This workflow automatically fetches PDF invoices from a Nextcloud folder (/Invoice/Incoming), sends them via email to a fixed recipient (invoice@example.com), sends a Telegram notification, and archives the file to /Invoice/2025/archive. Key Steps: 1. Triggered daily at 8 AM 2. Lists files in /Invoice/Incoming 3. Filters for existing entries 4. Downloads the file 5. Sends the invoice via email 6. Sends a Telegram message with filename 7. Moves the file to archive 📦 Technologies used: - Nextcloud - SMTP Email - Telegram Bot ⚙️ Use case: Perfect for freelancers or small businesses to automate recurring invoice sending with minimal effort.

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How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

Setup guide included

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