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Automated meeting recording & AI summaries with Google Calendar, Vexa & Llama 3.2

n8nn8n10 modulesv1.0
OpenAIGoogle Calendar

Transform your meetings into actionable insights automatically! This workflow captures meeting audio, transcribes conversations, generates AI summaries, and emails the results to participants—all without manual intervention. What's the Goal? - Auto-record meetings when they start and stop when they end - Transcribe audio to text using Vexa Bot integration - Generate intelligent summaries with AI-powered analysis - Email summaries to meeting participants automatically - Elim

At a glance

Automated meeting recording & AI summaries with Google Calendar, Vexa & Llama 3.2 is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects OpenAI, Google Calendar. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
OpenAI, Google Calendar
Modules
10
Price
Free
Version
v1.0
Automated meeting recording & AI summaries with Google Calendar, Vexa & Llama 3.2 workflow diagram

About this workflow

Transform your meetings into actionable insights automatically! This workflow captures meeting audio, transcribes conversations, generates AI summaries, and emails the results to participants—all without manual intervention. What's the Goal? - Auto-record meetings when they start and stop when they end - Transcribe audio to text using Vexa Bot integration - Generate intelligent summaries with AI-powered analysis - Email summaries to meeting participants automatically - Eliminate manual note-taking and post-meeting admin work - Never miss important discussions or action items again Why Does It Matter? - Save 90% of Post-Meeting Time: No more manual transcription or summary writing - Never Lose Key Information: Automatic capture ensures nothing falls through cracks - Improve Team Productivity: Focus on discussions, not note-taking - Perfect Meeting Records: Searchable transcripts and summaries for future reference - Instant Distribution: Summaries reach all participants immediately after meetings How It Works Step 1: Meeting Detection & Recording - Start Meeting Trigger: Detects when meeting begins via Google Meet webhook - Launch Vexa Bot: Automatically joins meeting and starts recording - End Meeting Trigger: Detects meeting end and stops recording Step 2: Audio Processing & Transcription - Stop Vexa Bot: Ends recording and retrieves audio file - Fetch Meeting Audio: Downloads recorded audio from Vexa Bot - Transcribe Audio: Converts speech to text using AI transcription Step 3: AI Summary Generation - Prepare Transcript: Formats transcribed text for AI processing - Generate Summary: AI model creates concise meeting summary with: - Key discussion points - Decisions made - Action items assigned - Next steps identified Step 4: Distribution - Send Email: Automatically emails summary to all meeting participants Setup Requirements Google Meet Integration: - Configure Google Meet webhook and API credentials - Set up meeting detection triggers - Test with sample meeting Vexa Bot Configuration: - Add Vexa Bot API credentials for recording - Configure audio file retrieval settings - Set recording quality and format preferences AI Model Setup: - Configure AI transcription service (e.g., OpenAI Whisper, Google Speech-to-Text) - Set up AI summary generation with custom prompts - Define summary format and length preferences Email Configuration: - Set up SMTP credentials for email distribution - Create email templates for meeting summaries - Configure participant list extraction from meeting metadata Import Instructions 1. Get Workflow JSON: Copy the workflow JSON code 2. Open n8n Editor: Navigate to your n8n dashboard 3. Import Workflow: Click menu (⋯) → "Import from Clipboard" → Paste JSON → Import 4. Configure Credentials: Add API keys for Google Meet, Vexa Bot, AI services, and SMTP 5. Test Workflow: Run a test meeting to verify end-to-end functionality Your meetings will now automatically transform into actionable summaries delivered to your inbox!

n8n

How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

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