Extract purchase orders from Gmail using Gemini AI and save to Google Sheets
AI-Powered Email to Purchase Order Workflow Automatically scan your inbox for new purchase order requests, extract order details using Gemini AI, and log them into Google Sheets β all without manual effort. --- β¨ Core Capabilities - β± Runs every minute to check unread emails - π§ Filters emails by subject - π€ Uses Gemini AI to summarize email content & extract structured order details - π Formats dates into ISO calendar weeks - π Adds product data from Google Sheets to complete order info
At a glance
Extract purchase orders from Gmail using Gemini AI and save to Google Sheets is a ready-made n8n workflow you import as a workflow JSON file β no build required. It connects Gmail, Google Sheets, Gemini. It's free to download. Follow the 5-step import below to go live in minutes.
- Platform
- n8n
- Connects
- Gmail, Google Sheets, Gemini
- Modules
- 10
- Price
- Free
- Version
- v1.0

About this workflow
AI-Powered Email to Purchase Order Workflow Automatically scan your inbox for new purchase order requests, extract order details using Gemini AI, and log them into Google Sheets β all without manual effort. --- β¨ Core Capabilities - β± Runs every minute to check unread emails - π§ Filters emails by subject - π€ Uses Gemini AI to summarize email content & extract structured order details - π Formats dates into ISO calendar weeks - π Adds product data from Google Sheets to complete order info - β Appends final purchase order records into a Google Sheet (without replacing previous ones) --- π Setup Essentials - π© Gmail account for fetching unread emails - π Google Gemini (PaLM) API credentials - π Google Sheet with predefined purchase order headers --- π Activation Guide 1. βοΈ Configure Gmail & Google Sheets credentials in n8n 2. π― Adjust the subject filter to match your email rules 3. π Connect Gemini AI with your API credentials 4. π Create a Google Sheet with the required headers 5. βΆοΈ Activate the workflow and let it run in the background --- π¨ Customizing the Workflow - π Email Filters β Change keywords in the filter node to match your purchase order email subjects - π· Order Fields β Modify Set and Append to Google Sheet nodes if your schema differs - βοΈ AI Instructions β Adjust the AI Agentβs prompt to fit your companyβs email style or product details - β² Frequency β Update the Cron node if you want to scan emails less often - π Target Google Sheet β Point to a different sheet or tab depending on your department or customer ---
How to import this n8n workflow
- 1
Download the workflow JSON file after purchase.
- 2
Open n8n β click the menu β Import from File.
- 3
Select the downloaded JSON and import.
- 4
Set up credentials for each node that requires them.
- 5
Click Execute Workflow to test, then activate.
Setup guide
Setup guide included
Purchase to unlock the full step-by-step guide
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- JSON blueprint β instant download
- Setup guide PDF included
- 5 downloads Β· valid 30 days
- Works with n8n
Need help setting this up?
Book a 3-hour live setup session with an Agility consultant.
- Configure live on Google Meet / Zoom
- Free follow-up if workflow has defects
- Platform expert assigned to you