Handle Spanish-speaking vet clinic bookings with GPT-4o, Sheets, Calendar and Gmail
Overview Meet Maria, a sophisticated AI Booking Agent designed for Veterinary Clinics (but easily adaptable to any service business). This workflow transforms a simple chat interface into a full-scale administrative assistant that handles client lookups, lead generation, and scheduling without human intervention. Key Features Intelligent CRM Lookup: Automatically checks Google Sheets to see if a customer is a "New" or "Existing" client. Automated Lead Capture: If the client doesn't exist, the ag
At a glance
Handle Spanish-speaking vet clinic bookings with GPT-4o, Sheets, Calendar and Gmail is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Gmail, Google Sheets, OpenAI, Google Calendar. It's free to download. Follow the 5-step import below to go live in minutes.
- Platform
- n8n
- Connects
- Gmail, Google Sheets, OpenAI, Google Calendar
- Modules
- 15
- Price
- Free
- Version
- v1.0

About this workflow
Overview Meet Maria, a sophisticated AI Booking Agent designed for Veterinary Clinics (but easily adaptable to any service business). This workflow transforms a simple chat interface into a full-scale administrative assistant that handles client lookups, lead generation, and scheduling without human intervention. Key Features Intelligent CRM Lookup: Automatically checks Google Sheets to see if a customer is a "New" or "Existing" client. Automated Lead Capture: If the client doesn't exist, the agent collects their details and creates a new entry in real-time. Full Calendar Management: Maria can Get, Create, Reschedule, and Delete appointments directly in Google Calendar. Smart Escalation: Uses a "Human-in-the-loop" logic; if a query is medical or complex, Maria triggers a Gmail notification to alert the professional staff. Dual-Model Reliability: Powered by OpenRouter, utilizing GPT-4o for complex reasoning with built-in fallback support. How it works Normalization: Incoming phone numbers are cleaned to ensure database consistency. The Brain: The AI Agent uses a Window Buffer Memory to maintain context throughout the conversation. Tooling: Maria is equipped with custom tools for Google Sheets (Database), Google Calendar (Booking), and Gmail (Escalation). Confirmation: No appointment is finalized until the agent confirms the date and time with the user in natural language. Setup Instructions Credentials: Connect your Google Sheets, Calendar, and Gmail accounts. API: Add your OpenRouter API key to the AI Agent node. Sheet ID: Update the Google Sheets nodes to point to your specific Spreadsheet. Timezone: Ensure your n8n Workflow settings match your local clinic's timezone.
How to import this n8n workflow
- 1
Download the workflow JSON file after purchase.
- 2
Open n8n → click the menu → Import from File.
- 3
Select the downloaded JSON and import.
- 4
Set up credentials for each node that requires them.
- 5
Click Execute Workflow to test, then activate.
Setup guide
Setup guide included
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- JSON blueprint — instant download
- Setup guide PDF included
- 5 downloads · valid 30 days
- Works with n8n
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- Configure live on Google Meet / Zoom
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