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Invoice verification and validation with Gmail, Drive, Sheets and OCR AI

n8nn8n34 modulesv1.0
GmailNotionGoogle Drive

Description (Full, User-Centric & Sales-Driven): Tired of manually verifying purchase order invoices every single day? This plug-and-play n8n automation template saves your accounts team hours of work by automatically downloading, storing, extracting, and validating invoice data against your master item sheet — all without human intervention. Perfect for SMEs, startups, procurement teams, and accounts departments, this automation handles PO invoice verification from email to final validation wit

At a glance

Invoice verification and validation with Gmail, Drive, Sheets and OCR AI is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Gmail, Notion, Google Drive. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
Gmail, Notion, Google Drive
Modules
34
Price
Free
Version
v1.0
Invoice verification and validation with Gmail, Drive, Sheets and OCR AI workflow diagram

About this workflow

Description (Full, User-Centric & Sales-Driven): Tired of manually verifying purchase order invoices every single day? This plug-and-play n8n automation template saves your accounts team hours of work by automatically downloading, storing, extracting, and validating invoice data against your master item sheet — all without human intervention. Perfect for SMEs, startups, procurement teams, and accounts departments, this automation handles PO invoice verification from email to final validation with 99% accuracy. --- 🚀 What This Automation Does End-to-End: 📥 Invoice Retrieval & Organization: Runs Monday to Saturday, 8 hours/day Reads invoices from specific vendor email(s) (e.g., abc@company.com) Extracts the invoice date from the email subject Automatically creates month & day-wise folders in Google Drive Uploads each invoice PDF into its respective folder 🔍 AI + OCR Data Extraction & Validation: Uses OCR to extract item data (name, quantity, rate, HSN, etc.) from each invoice PDF Converts messy PDF data into clean structured format using AI Agent Model Stores the data into a dedicated Google Sheet: "Store Invoice Data" ✅ Invoice vs. Master Data Validation: Automatically fetches a second Google Sheet: "Store Master Data" Compares each invoice item line-by-line with the master sheet: Checks for Item Code, Name, Price mismatches Calculates price differences and total loss/gain per invoice Marks each line as Matched / Mismatched with notes 📬 Final Reporting: Sends an automated summary email once all invoices are processed Alerts if any mismatches found, allowing for early intervention --- 📂 Example Output: Check how data is validated in real time: 🔗 Store Invoice Data Sheet 🔗 Store Master Data Sheet --- 👥 Who Is This For? Accounts & Finance Teams Procurement Departments Growing Startups with Vendors ERP/Automation Enthusiasts Anyone tired of manually checking vendor bills --- 📦 What You’ll Get: Ready-to-import n8n workflow (JSON) Setup Guide (PDF or Notion link) Sample Google Sheet template Email + Google Drive + OCR setup guide AI Agent configuration tips BONUS: Customization support (optional)

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How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

Setup guide included

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