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Invoices from Gmail to Drive and Google Sheets

n8nn8n14 modulesv1.0
GmailGoogle SheetsOpenAIGoogle Drive

Attachments Gmail to Drive and Google Sheets Description Automatically process invoice emails by saving attachments to Google Drive and extracting key invoice data to Google Sheets using AI. This workflow monitors your Gmail for unread emails with attachments, saves PDFs to a specified Google Drive folder, and uses OpenAI's GPT-4o to extract invoice details (date, description, amount) into a structured spreadsheet. Use cases - Invoice Management: Automatically organize and track in

At a glance

Invoices from Gmail to Drive and Google Sheets is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Gmail, Google Sheets, OpenAI, Google Drive. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
Gmail, Google Sheets, OpenAI, Google Drive
Modules
14
Price
Free
Version
v1.0
Invoices from Gmail to Drive and Google Sheets workflow diagram

About this workflow

Attachments Gmail to Drive and Google Sheets Description Automatically process invoice emails by saving attachments to Google Drive and extracting key invoice data to Google Sheets using AI. This workflow monitors your Gmail for unread emails with attachments, saves PDFs to a specified Google Drive folder, and uses OpenAI's GPT-4o to extract invoice details (date, description, amount) into a structured spreadsheet. Use cases - Invoice Management: Automatically organize and track invoices received via email - Financial Record Keeping: Maintain a structured database of all invoice information - Document Organization: Keep digital copies of invoices organized in Google Drive - Automated Data Entry: Eliminate manual data entry for invoice processing Resources - Gmail account - Google Drive account - Google Sheets account - OpenAI API key Setup instructions Prerequisites 1. Active Gmail, Google Drive, and Google Sheets accounts 2. OpenAI API key (GPT-4o model access) 3. n8n instance with credentials manager Steps 1. Gmail and Google Drive Setup: - Connect your Gmail account in n8n credentials - Connect your Google Drive account with appropriate permissions - Create a destination folder in Google Drive for invoice storage 2. Google Sheets Setup: - Connect your Google Sheets account - Create a spreadsheet with columns: Invoice date, Invoice Description, Total price, and Fichero - Copy your spreadsheet ID for configuration 3. OpenAI Setup: - Add your OpenAI API key to n8n credentials 4. Configure Email Filter: - Update the email filter node to match your specific sender requirements Benefits - Time Saving: Eliminates manual downloading, filing, and data entry - Accuracy: AI-powered data extraction reduces human error - Organization: Consistent file naming and storage structure - Searchability: Creates a searchable database of all invoice information - Automation: Runs every minute to process new emails as they arrive Related templates - Email Parser to CRM - Document Processing Workflow - Financial Data Automation

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How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

Setup guide included

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