Lead tracking system for HubSpot with automated notifications via Gmail & Slack
Project Purpose This project automates the process of collecting and managing new leads submitted through a web form. It eliminates the need for manual data entry and ensures that each lead is: - Properly recorded and time-stamped in a structured format - Automatically communicated to the sales or support team - Ready for follow-up, with a reminder system in place It’s a lightweight but effective solution suitable for freelancers, small teams, and growing businesses that want to streamline their
At a glance
Lead tracking system for HubSpot with automated notifications via Gmail & Slack is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects HubSpot, Gmail, Slack, Google Sheets. It's free to download. Follow the 5-step import below to go live in minutes.
- Platform
- n8n
- Connects
- HubSpot, Gmail, Slack, Google Sheets, LinkedIn
- Modules
- 8
- Price
- Free
- Version
- v1.0

About this workflow
Project Purpose This project automates the process of collecting and managing new leads submitted through a web form. It eliminates the need for manual data entry and ensures that each lead is: - Properly recorded and time-stamped in a structured format - Automatically communicated to the sales or support team - Ready for follow-up, with a reminder system in place It’s a lightweight but effective solution suitable for freelancers, small teams, and growing businesses that want to streamline their lead intake process. 🛠️ Tools & Technologies Used - Google Forms / Web Form – Frontend for capturing leads - Google Sheets – Central database for storing lead information - n8n – Automation platform that connects and coordinates all services - Gmail – Handles email notifications for new leads - Slack (optional) – Provides instant team notifications - Date & Time nodes – Tracks and manages lead response timing - Conditional (IF) nodes – Filters out duplicate and incomplete entries 🔄 Workflow Overview ✨ Key Features - ✅ No-code integration using n8n - ✅ Instant alerts via Gmail and/or Slack - ✅ Google Sheets as an easily accessible backend - ✅ Modular design — easy to expand with CRM tools (like HubSpot) - ✅ Clean JSON structure and logic, beginner-friendly 📈 Possible Improvements - Add email validation via external API (e.g., NeverBounce, Hunter) - Integrate with a CRM for deeper automation - Add lead scoring based on answers - Include automatic follow-up emails after X days - Schedule weekly summary reports via email 🧑🏻💻 Creator Information Developed by: Adem Tasin Adem T. 🌐 Website: Dataplusminus+- 📧 Email:dataplusminuss@gmail.com 💼 LinkedIn: Adem Tasin
How to import this n8n workflow
- 1
Download the workflow JSON file after purchase.
- 2
Open n8n → click the menu → Import from File.
- 3
Select the downloaded JSON and import.
- 4
Set up credentials for each node that requires them.
- 5
Click Execute Workflow to test, then activate.
Setup guide
Setup guide included
Purchase to unlock the full step-by-step guide
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- JSON blueprint — instant download
- Setup guide PDF included
- 5 downloads · valid 30 days
- Works with n8n
Need help setting this up?
Book a 3-hour live setup session with an Agility consultant.
- Configure live on Google Meet / Zoom
- Free follow-up if workflow has defects
- Platform expert assigned to you