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Manage emails via WhatsApp with Gmail, GPT and voice recognition

n8nn8n20 modulesv1.0
GmailAirtableWhatsAppOpenAI

How it works This workflow turns WhatsApp into a smart email command center using AI. Users can speak or type instructions like: - "Send a follow-up to Claire” - "Write a draft email to Claire to confirm tomorrow’s meeting at 5 PM” - "What is the name of Claire's firm?” The agent transcribes voice notes, extracts intent with GPT, interacts with Gmail (send, draft, search), and replies with a confirmation via WhatsApp — either as text or a voice message. ⚙️ Key Modules Used - Whats

At a glance

Manage emails via WhatsApp with Gmail, GPT and voice recognition is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Gmail, Airtable, WhatsApp, OpenAI. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
Gmail, Airtable, WhatsApp, OpenAI
Modules
20
Price
Free
Version
v1.0
Manage emails via WhatsApp with Gmail, GPT and voice recognition workflow diagram

About this workflow

How it works This workflow turns WhatsApp into a smart email command center using AI. Users can speak or type instructions like: - "Send a follow-up to Claire” - "Write a draft email to Claire to confirm tomorrow’s meeting at 5 PM” - "What is the name of Claire's firm?” The agent transcribes voice notes, extracts intent with GPT, interacts with Gmail (send, draft, search), and replies with a confirmation via WhatsApp — either as text or a voice message. ⚙️ Key Modules Used - WhatsApp Business Webhook (Meta) - OpenAI Whisper (voice transcription) - GPT (intent + content generation) - Gmail (search, draft, send) - Airtable (contact lookup + memory logging) 🧠 Memory Layer (Optional) The agent logs key fields in Airtable: - Recipient email - Company / job title And more... This creates a lightweight "gut memory” so the agent feels context-aware. 🗺️ Setup Steps 1. Connect WhatsApp Business API (via Meta Developer Console) 2. Add OpenAI and Gmail credentials in n8n 3. Link your Airtable base for contacts and logging 🧩 Best Use Cases - Hands-free email reply while commuting - Fast Gmail access for busy consultants / solopreneurs - Custom business agents for service-based professionals ⏱️ Estimated Setup Time 30–60 minutes ✅ Requirements - WhatsApp Business Cloud access - OpenAI API Key - Gmail or Google Workspace - Airtable account (free plan OK) - n8n instance (cloud or self-hosted with HTTPS)

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How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

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