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Receipt Processing AI Agent (with step by step video)

n8nn8n8 modulesv1.0
GmailGoogle SheetsOpenAIGoogle DriveLinkedIn

Video Introduction []( Want to automate your inbox or need a custom workflow? 📞 Book a Call | 💬 DM me on Linkedin --- What This Workflow Does This automation eliminates the tedious task of manually entering receipt data by automatically processing receipt images uploaded to Google Drive. When you drop a new receipt into a monitored folder, the workflow extracts vendor name, date, itemized purchases, and total amount using AI, logs everything to a Google Sheet, and sends you an email confirmation

At a glance

Receipt Processing AI Agent (with step by step video) is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Gmail, Google Sheets, OpenAI, Google Drive. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
Gmail, Google Sheets, OpenAI, Google Drive, LinkedIn
Modules
8
Price
Free
Version
v1.0
Receipt Processing AI Agent (with step by step video) workflow diagram

About this workflow

Video Introduction []( Want to automate your inbox or need a custom workflow? 📞 Book a Call | 💬 DM me on Linkedin --- What This Workflow Does This automation eliminates the tedious task of manually entering receipt data by automatically processing receipt images uploaded to Google Drive. When you drop a new receipt into a monitored folder, the workflow extracts vendor name, date, itemized purchases, and total amount using AI, logs everything to a Google Sheet, and sends you an email confirmation with a formatted summary. Key Benefits - Save time: No more manual data entry from receipts - Reduce errors: AI-powered extraction ensures accuracy - Stay organized: All expense data automatically tracked in one spreadsheet - Get notified: Instant email confirmation when receipts are processed Common Use Cases - Personal expense tracking and budgeting - Small business accounting and bookkeeping - Reimbursement documentation - Tax preparation record-keeping Setup Requirements Accounts needed: - Google Drive account (for receipt storage) - OpenAI account (for AI-powered data extraction) - Google Sheets account (for data logging) - Gmail account (for notifications) Configuration steps: 1. Google Drive: Connect your account and select the folder where you'll upload receipts 2. Google Sheets: Make a copy of the template spreadsheet (link in workflow notes) to your own account and update the Sheet ID in the workflow 3. Email recipient: Change the notification email address to your own 4. AI model: The workflow uses GPT-4-mini by default, but you can select a different OpenAI model based on your accuracy and cost preferences The AI Agent is configured to extract data in a strict JSON format with fields for vendor, date (converted to DD/MM/YYYY), itemized purchases, and total amount.

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How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

Setup guide included

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