Send application follow-up reminders from Airtable via email and SMS
How it works This workflow runs on a daily schedule and automatically sends follow-up reminders to candidates who have received an application link but have not yet applied. It checks Airtable for eligible records, calculates how much time has passed since outreach was sent, and decides whether to send a first reminder, second reminder, or no message. All decision logic is handled in a single Code node, which outputs a simple routing value. This makes the workflow easy to understand and prevents
At a glance
Send application follow-up reminders from Airtable via email and SMS is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Airtable, Brevo. It's free to download. Follow the 5-step import below to go live in minutes.
- Platform
- n8n
- Connects
- Airtable, Brevo
- Modules
- 15
- Price
- Free
- Version
- v1.0

About this workflow
How it works This workflow runs on a daily schedule and automatically sends follow-up reminders to candidates who have received an application link but have not yet applied. It checks Airtable for eligible records, calculates how much time has passed since outreach was sent, and decides whether to send a first reminder, second reminder, or no message. All decision logic is handled in a single Code node, which outputs a simple routing value. This makes the workflow easy to understand and prevents fragile conditional logic. Each reminder is sent only once. After a reminder is sent, the workflow updates Airtable with a corresponding “sent” flag so the same reminder cannot be sent again on future runs. Setup steps Connect your Airtable account and select the table containing candidate records. Ensure Airtable includes a timestamp field indicating when outreach was sent. Ensure checkbox fields exist for each reminder (for example, “Reminder 1 Sent” and “Reminder 2 Sent”). Connect your email provider (Brevo) and SMS provider. Set the Cron node to run once per day at your preferred time. Initial setup typically takes 10–15 minutes. When to use this template You want automated follow-ups without manual chasing You need to avoid sending duplicate reminders You want Airtable to remain the source of truth
How to import this n8n workflow
- 1
Download the workflow JSON file after purchase.
- 2
Open n8n → click the menu → Import from File.
- 3
Select the downloaded JSON and import.
- 4
Set up credentials for each node that requires them.
- 5
Click Execute Workflow to test, then activate.
Setup guide
Setup guide included
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- JSON blueprint — instant download
- Setup guide PDF included
- 5 downloads · valid 30 days
- Works with n8n
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