AutomationMart
Home/Browse/AI-powered email processing autoresponder and response approval (Yes/No)
n8n

AI-powered email processing autoresponder and response approval (Yes/No)

n8nn8n12 modulesv1.0
GmailGoogle SheetsOpenAI

How it Works This workflow is designed to automate the process of handling incoming emails, summarizing their content, generating appropriate responses, and obtaining approval before sending replies. Below are the key operational steps: 1. Email Reception and Summarization: - The workflow starts with an Email Trigger (IMAP) node that listens for new emails in a specified inbox. - Once an email is received, its HTML content is processed by a Markdown node to convert it into plain text if necess

At a glance

AI-powered email processing autoresponder and response approval (Yes/No) is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Gmail, Google Sheets, OpenAI. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
Gmail, Google Sheets, OpenAI
Modules
12
Price
Free
Version
v1.0
AI-powered email processing autoresponder and response approval (Yes/No) workflow diagram

About this workflow

How it Works This workflow is designed to automate the process of handling incoming emails, summarizing their content, generating appropriate responses, and obtaining approval before sending replies. Below are the key operational steps: 1. Email Reception and Summarization: - The workflow starts with an Email Trigger (IMAP) node that listens for new emails in a specified inbox. - Once an email is received, its HTML content is processed by a Markdown node to convert it into plain text if necessary, followed by an Email Summarization Chain node which uses AI to create a concise summary of the email's content using prompts tailored for this purpose. 2. Response Generation and Approval: - A Write email node generates a professional response based on the summarized content, utilizing predefined templates and guidelines such as keeping responses under 100 words and ensuring they're formatted correctly in HTML. - Before sending out any automated replies, the system sends these drafts via Gmail for human review and approval through a Gmail node configured with double-approval settings. If approved (Approve?), the finalized email is sent back to the original sender using the Send Email node; otherwise, it loops back for further edits or manual intervention. Set Up Steps To replicate this workflow within your own n8n environment, follow these essential configuration steps: 1. Configuration: - Begin by setting up an n8n instance either locally or via cloud services offered directly from their official site. - Import the provided JSON configuration file into your workspace, making sure all required credentials like IMAP, SMTP, OpenAI API keys, etc., are properly set up under Credentials section since multiple nodes rely heavily on external integrations for functionalities like reading emails, generating summaries, crafting replies, and managing approvals. 2. Customization: - Adjust parameters according to specific business needs, including but not limited to adjusting the conditions used during conditional checks performed by nodes like Approve?. - Modify the template messages given to AI models so they align closely with organizational tone & style preferences while maintaining professionalism expected in business communications. Ensure correct mappings between fields when appending data to external systems like Google Sheets or similar platforms where records might need tracking post-interaction completion.

n8n

How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

Setup guide included

Purchase to unlock the full step-by-step guide

Related N8n workflows

Send automated emails using ChatGPT completions

This template sends personalized emails using ChatGPT completions. Trigger email actions with AI-generated content for engaging communication.

Free

Send Vonage messages for new Gmail emails

Make will watch for new Gmail emails at regular intervals and send Vonage SMS messages to the specified number.

Free

Transcribe Telegram voice notes to Google Docs with OpenAI & DeepSeek summaries

This n8n workflow automates the process of transcribing a voice message received via Telegram, summarizing the transcription using an AI model, and then saving both the transcription and the summary to separate Google Docs in Google Drive. Here's a breakdown of the workflow: Telegram Trigger: The workflow is initiated when a new message is received on Telegram. Telegram Node: It retrieves the voice message file from Telegram using the fileid from the incoming message. OpenAI Node: The retriev

Free

Create email drafts using ChatGPT for new email triggers

Automatically draft emails with OpenAI GPT-3 when new email triggers occur. Streamline communication by generating content and creating drafts ready for review effortlessly.

Free

Create Docupilot invoices automatically from new Google Sheets rows

Every time a new row is added to a Google Sheets spreadsheet, Make will automatically create an invoice from a Docupilot template. The template uses this [example spreadsheet](https://docs.google.com/spreadsheets/d/1_9c7rHfebaiBR5llkuOcGxK0WgY7z6j9H6M9I3dujAE/edit?usp=sharing).

Free

Automatically create Linear issues from Gmail support request messages

This n8n template watches a Gmail inbox for support messages and creates an equivalent issue item in Linear. How it works A scheduled trigger fetches recent Gmail messages from the inbox which collects support requests. These support requests are filtered to ensure they are only processed once and their HTML body is converted to markdown for easier parsing. Each support request is then triaged via an AI Agent which adds appropriate labels, assesses priority and summarises a title and descript

Free

Generate biblical character vlogs with GPT-4o and Veo3 AI video generator

How It Works This intelligent workflow turns ancient stories and legendary characters into modern-style vlog ideas — then automatically builds cinematic prompts ready to generate short videos using Veo3. Think: “What if biblical figures had GoPros?” — funny, emotional, and visually stunning AI-made videos. --- 🔄 Workflow Steps ✨ 1. Concept Generator (AI Node 1) The first AI agent creates a video concept inspired by a biblical or mythological theme. It structures output as JSON with: 🎬 caption –

Free

Automate invoice processing with OCR, GPT-4 & Salesforce opportunity creation

PDF Invoice Extractor (AI) End-to-end pipeline: Watch Drive ➜ Download PDF ➜ OCR text ➜ AI normalize to JSON ➜ Upsert Buyer (Account) ➜ Create Opportunity ➜ Map Products ➜ Create OLI via Composite API ➜ Archive to OneDrive. --- Node by node (what it does & key setup) 1) Google Drive Trigger - Purpose: Fire when a new file appears in a specific Google Drive folder. - Key settings: - Event: fileCreated - Folder ID: google drive folder id - Polling: everyMinute -

Free

Reviews

No reviews yet

Be the first to buy and share your experience.

Leave a review

Sign in to share your experience with this workflow.

Log in to review
Free
No ratings yet

Create a free account to purchase workflows.

  • JSON blueprint — instant download
  • Setup guide PDF included
  • 5 downloads · valid 30 days
  • Works with n8n

Need help setting this up?

Book a 3-hour live setup session with an Agility consultant.

₹2,499/ session
3 hrs · video call
  • Configure live on Google Meet / Zoom
  • Free follow-up if workflow has defects
  • Platform expert assigned to you
Book installation session
Free