AI-powered Gmail and Calendar assistant with Gemini chat interface
Disclaimer: This workflow uses Google Calendar and Gmail nodes which you will have to configure yourself Who’s it for Anyone who wants an AI-powered personal assistant that can handle Gmail and Google Calendar tasks through a simple webhook. This is useful for developers, small teams, and productivity enthusiasts who want to connect a chatbot (Discord, Telegram, WhatsApp, or custom frontends) to their email and calendar. How it works / What it does This workflow acts as a chat-based AI assistan
At a glance
AI-powered Gmail and Calendar assistant with Gemini chat interface is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects agent, dateTimeTool, gmailTool, googleCalendarTool. It's free to download. Follow the 5-step import below to go live in minutes.
- Platform
- n8n
- Connects
- agent, dateTimeTool, gmailTool, googleCalendarTool, lmChatGoogleGemini, memoryBufferWindow
- Modules
- 14
- Price
- Free
- Version
- v1.0

About this workflow
Disclaimer: This workflow uses Google Calendar and Gmail nodes which you will have to configure yourself Who’s it for Anyone who wants an AI-powered personal assistant that can handle Gmail and Google Calendar tasks through a simple webhook. This is useful for developers, small teams, and productivity enthusiasts who want to connect a chatbot (Discord, Telegram, WhatsApp, or custom frontends) to their email and calendar. How it works / What it does This workflow acts as a chat-based AI assistant. You send text requests through a webhook (e.g., from a chatbot), and the AI agent interprets them to take actions like: - 📧 Sending emails in Gmail - 📥 Reading and summarizing your emails - 📅 Checking your Google Calendar events - ✅ Checking your availability before booking - 📝 Creating new calendar events with Google Meet links - ✏️ Updating existing events - ⏰ Converting natural time expressions like “tomorrow at 3 PM” into exact timestamps The AI agent is powered by the Google Gemini Chat Model (or any LLM you choose) and follows strict guardrails: - Confirms actions before executing - Asks for clarification if details are missing - Prevents double-booking by checking availability How to set up 1. Import this workflow into n8n. 2. Set up credentials for: - Gmail (OAuth2) - Google Calendar (OAuth2) - AI provider (Gemini, OpenAI, Claude, etc.) 3. Configure the webhook node (/chat) as your chatbot endpoint. - You can connect it to Discord, WhatsApp, Telegram, or a frontend app. 4. Customize the AI Agent’s system prompt if you want to tweak tone or rules. 5. Deploy and start sending messages like: - “Check my emails from today” - “Schedule a meeting with John tomorrow at 3 PM” - “Email my team about the deadline extension” Requirements - n8n installed and running (cloud or self-hosted) - Gmail and Google Calendar accounts with API access - API key for your chosen AI provider - Webhook Chatbot interface How to customize - Swap Google Gemini with another LLM node (e.g., OpenAI GPT or Anthropic Claude). - Add more tools (e.g., Slack, Notion, Trello) to extend capabilities. - Adjust memory length in the Simple Memory node. - Modify sticky notes with instructions tailored to your use case. Disclaimer - This workflow uses the community webhook entry point, so it is best suited for self-hosted n8n instances. - Do not hardcode API keys or sensitive credentials. Always use n8n’s Credentials system. Other Details Thanks for viewing this automation! Feel Free to contact me at praneel.tech Also Use my Webhook chatbot interface Which is configured perfectly for n8n Automations!
How to import this n8n workflow
- 1
Download the workflow JSON file after purchase.
- 2
Open n8n → click the menu → Import from File.
- 3
Select the downloaded JSON and import.
- 4
Set up credentials for each node that requires them.
- 5
Click Execute Workflow to test, then activate.
Setup guide
Setup guide included
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- JSON blueprint — instant download
- Setup guide PDF included
- 5 downloads · valid 30 days
- Works with n8n
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- Configure live on Google Meet / Zoom
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