ποΈ AI warehouse inventory cycle count bot using GPT, Telegram and Google Sheets
Tags: Logistics, Supply Chain, Warehouse Operations, Paperless Processes, Inventory Management Context Hi! Iβm Samir, Supply Chain Engineer, Data Scientist based in Paris, and founder of LogiGreen. > Let's use AI with n8n to help SMEs digitalise their logistics operations! Traditional inventory cycle counts often require clipboards, scanners, and manual reconciliation. With this workflow, the operator walks through the warehouse, sends voice messages, and the bot automatically updates the in
At a glance
ποΈ AI warehouse inventory cycle count bot using GPT, Telegram and Google Sheets is a ready-made n8n workflow you import as a workflow JSON file β no build required. It connects Google Sheets, OpenAI, Telegram, LinkedIn. It's free to download. Follow the 5-step import below to go live in minutes.
- Platform
- n8n
- Connects
- Google Sheets, OpenAI, Telegram, LinkedIn
- Modules
- 28
- Price
- Free
- Version
- v1.0

About this workflow
Tags: Logistics, Supply Chain, Warehouse Operations, Paperless Processes, Inventory Management Context Hi! Iβm Samir, Supply Chain Engineer, Data Scientist based in Paris, and founder of LogiGreen. > Let's use AI with n8n to help SMEs digitalise their logistics operations! Traditional inventory cycle counts often require clipboards, scanners, and manual reconciliation. With this workflow, the operator walks through the warehouse, sends voice messages, and the bot automatically updates the inventory records. []( Using AI-based transcription and structured extraction, we optimise the entire process with a simple mobile device connected to Telegram. π¬ For business inquiries, you can find me on LinkedIn Demo of the workflow In this example, the bot guides the operator through the cycle count for three locations. []( The workflow automatically records the results in Google Sheets. []( Who is this template for? This template is ideal for companies with limited IT resources: - Inventory controllers who need a hands-free, mobile-friendly counting process - Small 3PLs and retailers looking to digitalise stock control π₯ Tutorial A complete tutorial (with explanations of every node) is available on YouTube: []( What does this workflow do? This automation uses Telegram and OpenAIβs Whisper transcription: 1. The operator sends /start to the bot. 2. The bot identifies the first location that still needs to be counted. 3. The operator is guided to the location through a Telegram message. 4. The operator records a voice message with the location ID and the number of units counted. 5. AI nodes transcribe the audio and extract locationid and quantity. 6. If the message cannot be transcribed, the bot asks the operator to repeat. 7. If the location is valid and still pending, the Google Sheet is updated. 8. The bot sends the next location, until the final one is completed. 9. The operator receives a confirmation that the cycle count is finished. Next Steps Before running the workflow, follow the sticky notes and configure: - Connect your Telegram Bot API - Add your OpenAI API Key to the transcription and extraction nodes - Connect your Google Sheets credentials - Update the Google Sheet ID and the worksheet name in all Spreadsheet nodes - Adjust the AI prompts depending on your warehouse location naming conventions Submitted: 20 November 2025 Template designed with n8n version 1.116.2
How to import this n8n workflow
- 1
Download the workflow JSON file after purchase.
- 2
Open n8n β click the menu β Import from File.
- 3
Select the downloaded JSON and import.
- 4
Set up credentials for each node that requires them.
- 5
Click Execute Workflow to test, then activate.
Setup guide
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- JSON blueprint β instant download
- Setup guide PDF included
- 5 downloads Β· valid 30 days
- Works with n8n
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