Extract and organize receipt data for expense tracking with VLM Run and Google
Transform your expense tracking with automated AI receipt processing that extracts data and organizes it instantly. What this workflow does 1. Monitors Google Drive for new receipt uploads (images/PDFs) 2. Downloads and processes files automatically 3. Extracts key data using verified VLM Run node (merchant, amount, currency, date) 4. Saves structured data to Google Sheets for easy tracking Setup Prerequisites: Google Drive/Sheets accounts, VLM Run API credentials, n8n instance. Install the ver
At a glance
Extract and organize receipt data for expense tracking with VLM Run and Google is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects Slack, Google Sheets, Google Drive, Xero. It's free to download. Follow the 5-step import below to go live in minutes.
- Platform
- n8n
- Connects
- Slack, Google Sheets, Google Drive, Xero, QuickBooks
- Modules
- 5
- Price
- Free
- Version
- v1.0

About this workflow
Transform your expense tracking with automated AI receipt processing that extracts data and organizes it instantly. What this workflow does 1. Monitors Google Drive for new receipt uploads (images/PDFs) 2. Downloads and processes files automatically 3. Extracts key data using verified VLM Run node (merchant, amount, currency, date) 4. Saves structured data to Google Sheets for easy tracking Setup Prerequisites: Google Drive/Sheets accounts, VLM Run API credentials, n8n instance. Install the verified VLM Run node by searching for VLM Run in the node list, then click Install. Once installed, you can start using it in your workflows. Quick Setup: 1. Configure Google Drive OAuth2 and create receipt upload folder 2. Add VLM Run API credentials 3. Create Google Sheets with columns: Customer, Merchant, Amount, Currency, Date 4. Update folder/sheet IDs in workflow nodes 5. Test and activate How to customize this workflow to your needs Extend functionality by: - Adding expense categories and approval workflows - Connecting to accounting software (QuickBooks, Xero) - Including Slack notifications for processed receipts - Adding data validation and duplicate detection This workflow transforms manual receipt processing into an automated system that saves hours while improving accuracy.
How to import this n8n workflow
- 1
Download the workflow JSON file after purchase.
- 2
Open n8n → click the menu → Import from File.
- 3
Select the downloaded JSON and import.
- 4
Set up credentials for each node that requires them.
- 5
Click Execute Workflow to test, then activate.
Setup guide
Setup guide included
Purchase to unlock the full step-by-step guide
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- JSON blueprint — instant download
- Setup guide PDF included
- 5 downloads · valid 30 days
- Works with n8n
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- Configure live on Google Meet / Zoom
- Free follow-up if workflow has defects
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