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WhatsApp appointment scheduling with Google Calendar

n8nn8n32 modulesv1.0
WhatsAppGoogle Calendar

Who is this for? This workflow is for service-based businesses and freelancers who want to automate booking appointments via WhatsApp without relying on third-party scheduling tools. It's perfect for small teams who want full control over the reservation system and calendar integration. What problem is this workflow solving? Manually coordinating bookings through messages can be inefficient and error-prone. This workflow streamlines the entire scheduling process-from user input to calendar event

At a glance

WhatsApp appointment scheduling with Google Calendar is a ready-made n8n workflow you import as a workflow JSON file — no build required. It connects WhatsApp, Google Calendar. It's free to download. Follow the 5-step import below to go live in minutes.

Platform
n8n
Connects
WhatsApp, Google Calendar
Modules
32
Price
Free
Version
v1.0
WhatsApp appointment scheduling with Google Calendar workflow diagram

About this workflow

Who is this for? This workflow is for service-based businesses and freelancers who want to automate booking appointments via WhatsApp without relying on third-party scheduling tools. It's perfect for small teams who want full control over the reservation system and calendar integration. What problem is this workflow solving? Manually coordinating bookings through messages can be inefficient and error-prone. This workflow streamlines the entire scheduling process-from user input to calendar event creation-saving time and avoiding double-bookings. It ensures users only choose from available time slots and automatically records the meeting in your Google Calendar. What this workflow does - Sends a WhatsApp message with a reservation link. - Collects the user's name and preferred date. - Checks availability and shows only free time slots. - Allows the user to choose a time slot. - Automatically creates a Google Calendar event with the selected details. - Saves all data to a Postgres database for future reference. Setup 1. Create Tables in Postgres DB - Open the provided SQL script and replace "n8n" with your Postgres schema name. - Execute the script to create the required tables. 2. Add Credentials - WhatsApp: Set up your WhatsApp Business API credentials using OAuth and API keys. - Postgres: Connect your database where the booking data will be stored. - Google Calendar: Authorize access to your calendar for event creation.

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How to import this n8n workflow

  1. 1

    Download the workflow JSON file after purchase.

  2. 2

    Open n8n → click the menu → Import from File.

  3. 3

    Select the downloaded JSON and import.

  4. 4

    Set up credentials for each node that requires them.

  5. 5

    Click Execute Workflow to test, then activate.

Setup guide

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